How are mentor and buddy related to the onboarding program?

They are two of the seven step assignee roles inside an onboarding program, alongside the employee, the manager, the HR partner, the IT owner and a named person. A step assigned to the buddy appears in the buddy's own task list with its own deadline.

How long does it take to launch?

A workspace is created in minutes and the first mentoring program can be assembled the same day. No implementation project, no specification document and no integrator.

Can programs differ by role?

Yes. A program for a retail associate and one for a developer are different sets of tasks and courses. Assignment goes by department, role or start date.

How does this work for employees without corporate email?

Access is issued without a work email address, and people can take part from a personal phone. For manufacturing, retail and distributed teams that is usually the deciding factor.

What does HR see while onboarding runs?

Progress on tasks and courses, check-in survey results, and the overall picture across all new hires. A current state rather than a quarterly report.

Can a mentor see the new hire's learning scores?

Not through the manager's Team projection, which carries the program phase, overdue items and blockers without scores. What a mentor sees is their own steps and the shared program progress.

Free up to 20 employees. Beyond that the portal is priced per employee per month, with every module included in one plan and no separate implementation project.

Where is the data stored?

Each company's data is isolated at the database schema level and processed under the GDPR, with a data processing agreement available. SSO is available on every plan, including the free one.

Employee mentoring

A mentoring program for new employees

The mentor receives a program rather than a request to help out: a list of tasks, deadlines and an observable result. HR sees how onboarding is going while it can still be corrected, instead of at the exit interview.

Tasks for both participantsCourses and knowledge7, 30 and 90-day check-insWorks from a phone

app.teamevo.co/main/learning/program

Mentoring

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Control centre

Kate EllisAdministrator

Programme · Mentoring

Eight weeks with a mentor

3 of 6 steps

Mentor assignedTaskHR partner · week 1

Kick-off meetingMeetingMentor · week 1

Review of the first taskTaskMentee · week 2

How the mentoring is goingCheck-inMentee · todayToday

Feedback for the mentorCheck-inUnlocks after the mentee check-in

Programme wrap-upMeetingUnlocks in week 6

How a mentoring program runs

1
Assign the pair
The mentor is chosen by department and role in the org structure. The new hire sees who their mentor is in their profile rather than asking colleagues.
2
Hand over the program
The mentor gets their own dated task list: what to show on day one, what in the first week, what by the end of the month. Tasks in their workspace, not a recommendation.
3
Connect it to learning
Onboarding courses are assigned to the new hire automatically. The mentor explains what the course does not cover instead of retelling the policy.
4
Run the check-ins
On day 7, 30 and 90: a short survey for the new hire and a reminder for the mentor. Three points where intervention still changes the outcome.
5
Collect the feedback
The new hire answers a few questions about how onboarding is going. HR sees the answers across all new hires at once rather than one at a time in direct messages.
6
Recognise the mentor
A completed program is a reason for public thanks, a badge and points. That is what keeps the mentor role something people accept rather than endure.

What the program is assembled from

Tasks for the mentor and the new hire

Each participant has their own task space with deadlines and reminders. The mentor sees their program steps in the same place as the rest of their work.

My tasks module

Courses and onboarding paths

The new hire's learning program is assembled once and assigned automatically by department, role or start date.

Learning module and the course builder

Knowledge base within reach

Policies, instructions and answers to frequent questions live in one place. The mentor sends a link instead of recalling the rule from memory.

Knowledge base module

Org structure and profiles

The new hire can see who does what and who to ask. That removes half the questions a mentor usually absorbs.

People and org structure module

Check-in surveys

Short measurements on day 7, 30 and 90 show where onboarding is stalling while it can still be fixed.

Surveys and feedback module

Recognition for the mentor

Public thanks in the feed, a badge, and points for a completed program. The mentor role stops being unpaid extra load.

Recognition and economy modules

Access from a phone

Employees with no work computer and no corporate email take part on the same terms as the office, from a personal phone.

Access is issued without a work email address

AI assistant

It helps the mentor draft a first-week plan and answers the new hire's questions about the company from your own material. A person makes every decision.

The assistant drafts and answers; it confirms nothing on its own

Frequently asked questions

No. A mentoring program is assembled from the existing modules: tasks for the mentor and the new hire, onboarding courses, the knowledge base, check-in surveys and recognition. That is a deliberate decision — mentoring is made of the same bricks as the rest of the work, and a separate system for it tends to live a separate life.

Related TeamEvo capabilities

Employee onboardingThe program itself: steps, assignees, deadlines from the start date and a route preview.LearningCourses assigned by audience and the learner portal the program steps attach to.My tasksWhere the mentor sees their program steps next to the rest of their work.Knowledge basePolicies and instructions the mentor links to instead of retelling them.SurveysThe 7, 30 and 90-day check-ins and what HR does with the answers.RecognitionPublic thanks for a completed program, with no points attached to the thank-you itself.A new-hire first-week checklistSeven questions a first week should answer, and a plan that answers them.PricingEvery module in one plan, free up to 20 employees.

Create a mentoring program in TeamEvo

Assemble the mentor's task list and the new hire's courses in one onboarding program, then preview it before anything is assigned.

Create a free portal See employee onboarding